1 — GENERAL
1. (1) Where more than one Clerk is assigned to a Court area, every such Clerk assigned is competent to perform all and any of the duties of a Clerk of the Court.
2. (1) The Clerk for each Court area must keep a book, to be known as the Minute Book, in which must be entered all the cases, other than those in which particulars of the offences are entered on charge sheets, which are for hearing at sittings of the Court for that Court area.
(2) To enable effect to be given to the decision of the Court and to enable an order to be drawn up if required, the Judge must, on pronouncing his or her decision, cause a memorandum of that decision to be made in the minute book or charge sheet, as appropriate, and the Clerk must attach a note of the decision to the relevant court-file. No alteration may be made to the Judge’s memorandum except by the Judge who made it.
3. Notwithstanding the provisions of these Rules, any practice or procedure now in force in the Dublin Metropolitan District may continue in that Court district either in addition to or in substitution for any practice or procedure prescribed by these Rules.
4. Where the hearing of any application is required by law to be held otherwise than in public or the hearing of any application or evidence is directed to be held otherwise than in public or with certain persons excluded from the Court, and the hearing would in the opinion of the Judge be more conveniently and expeditiously disposed of in Chambers than in Court, the hearing may be held and any such application made to and determined by the Judge in Chambers.
4A. (1) Before any application, other than an ex parte application or an application for an adjournment, is made to the Court, the applicant must, unless any statute or rule otherwise provides, give at least 48 hours notice in writing to the Clerk of the Court at which the application concerned is to be made.
(2) Where under these Rules notice is required or authorised to be given to the Clerk or other parties, such notice must be in writing and may be given by leaving the notice with the Clerk or other parties or by forwarding the notice by prepaid post. Where the notice is forwarded by prepaid post, the date of receipt of notice shall be the day of the actual receipt of the notice.
(3) Where any newspaper notice is required in any proceedings in the Court, the Court may, where necessary, determine in which newspaper any notice is to be inserted.
4B. Where the time for doing any act or taking any proceeding expires on a Saturday, a Sunday or on another day on which the offices of the Court are closed, and for that reason, the act or proceeding cannot be done or taken on that day, the act or proceeding shall, so far as regards the time of doing or taking the same, be held to be duly done or taken if done or taken on the day on which the offices are next open.
2 — RECOGNISANCES
5. (1) A body corporate may, in any case in which a recognisance is required by these Rules, enter into the recognisance by its agent (who must be a director, manager or other responsible officer of the body corporate) duly authorised for that purpose.
(2) The authority given to an agent to enter a recognisance for a body corporate must empower the agent to bind the body corporate to perform and comply with all and any of the conditions of the recognisance and must acknowledge the legal liability of the body corporate in the event of its failing to perform or comply with any condition of the recognisance.
(3) A copy of a resolution of the board of directors or the managing committee of the body corporate purporting to be signed by the chairman for the time being of the board or committee must be taken to be prima facie evidence of the appointment and authority of the agent.
6. Any provision of these Rules requiring an appellant to the Circuit Court or an applicant for a case stated to enter into a recognisance does not apply to:
3 — SCHEDULES AND FORMS
7. The schedules to these Rules must be taken to be part of the Rules and all forms in the Schedules must be deemed valid and sufficient in law, and are the proper forms to be used, even when other and different forms are provided by any enactment under which the proceedings are brought.
8. No departure from any prescribed form, or omission of any of the particulars required by any prescribed form, or use of words other than those indicated in any prescribed form, vitiates or makes void the proceedings or matter to which the form relates, if the form or the words is, in the opinion of the Court, otherwise sufficient in substance and effect.
9. (1) Where mention is made in these Rules of a form immediately followed by a number and a Schedule, the reference is to be read as a reference to a form denoted by that number in the Schedule concerned.
9A. All documents and forms for lodgment in the Court or for service in connection with proceedings in the Court, except accounts, maps and plans, must be written, printed or typewritten on paper of A4 size.
4 — MISCELLANEOUS PROVISIONS IN CRIMINAL PROCEEDINGS
10. (1) Subject to and in accordance with any provision of statute, a Judge may in any criminal proceedings, subject to sub-rule (2), upon such terms as he or she thinks fit enlarge or abridge the time appointed by these Rules, or fixed by the Judge for doing any act or taking any proceeding, and any such enlargement or abridgement may be made although the application for the same is not made until after the expiration of the time appointed or fixed.
(2) Notwithstanding sub-rule (1), any application to state a case under section 2 of the Summary Jurisdiction Act 1857 must be made within the time prescribed by that Act.
11. Where it appears to the Court that an original order or warrant in criminal proceedings has been lost or destroyed or that the same is improperly in the hands of the opposite party or of a person not entitled to it, or that it is unavailable to the parties by reason of its being in the hands of the County Registrar, Governor of a prison or other officer entitled to hold the same, the Court may issue a duplicate of the order or warrant. Application for such duplicate shall be made on forty-eight hours’ notice to the opposite party and to the Clerk. Where the Judge permits the issue of the duplicate, there shall be clearly written or stamped upon the face of the same the word ‘Duplicate’.
12. Where under these Rules notice is required to be given to a Superintendent of the Garda Síochána the notice may be given by leaving the notice with the Superintendent or with the officer in charge of the Garda Síochána station for which the Superintendent acts or by forwarding the notice by prepaid post to the Superintendent and, in the case of notice by post, the notice is deemed to be received on the day of the actual receipt of the notice by the Superintendent.
13. All notices required by these Rules to be given in criminal proceedings must be in writing unless expressly authorised by the Court to be otherwise given.
14. Where no provision is made in any statute or these Rules governing practice and procedure in a particular criminal proceeding, the Court may adopt such procedure as it consider appropriates consistently with the requirements of justice.
15. Subject to any provision of an enactment, non-compliance with these Rules does not render any criminal proceedings void, but in case of non-compliance, the Court may direct that the proceedings be treated as void, or that they be set aside in part as irregular, or that they be amended or otherwise dealt with in such manner and on such terms consistent with statute as the Court thinks fit.
16. Any clerical mistake in any order or warrant, or any error arising in any order or warrant from any accidental slip or omission, may at any time be corrected by the Court.
[SI 598/14; SI 17/14]